Bylaws 3.11 and 4.2(1)(a) are amended to be:

Tie Vote

3.11 In the event of a tie vote, any past president who remains a voting member shall cast a vote to break the tie.

Other Representatives

4.2

(1) The following representatives may be appointed by the Council as ex officio members:

1. the Dean, School of Architecture, Planning and Landscape, University of Calgary, but if unable to consistently fulfill the obligations of this appointment, the Dean shall forward to the Association the name of an individual to act as replacement for the term;

Bylaw 3.2 is amended to be:

Nominations

3.2

(1) The Council shall prepare a list of nominees as candidates for the Council membership consisting of at least that number of individuals required to fill the vacancies on the Council.

 

(2) Members in good standing who wish to put their name forward as candidates for Council shall do so in writing to the Executive Director at least ninety (90) days before the annual general meeting. These names will be forwarded to Council for their review.

 

(3) The list of eligible candidates compiled by the Council shall be sent to each voting member at least sixty (60) days before the annual general meeting.

(4) An elected member of Council may not serve more than three consecutive terms on Council.

(5) In addition to section 3.2(4), an individual is not eligible to be nominated for election as a member of Council or stand as a candidate for election to the Council if the individual:

1. has been charged with a criminal offence in Canada, and the charge has not been withdrawn or disposed of by a court;


2. has pleaded guilty or has been found guilty of a criminal offence in Canada any time within the ten years before the date of the election and not been pardoned in respect of that offence.


3. is not in good standing regarding their payment of professional dues or have unpaid fines or late fees.


4. is not in good standing on account of being non-compliant with their professional development obligations.


5. is a subject of the AAA complaints review process or a similar process under legislation that regulates the profession  of architecture or interior design in another jurisdiction, that has been referred to a hearing or is awaiting the decision of hearing panel, appeal panel or court.


6. has been subject to findings of unskilled practice or unprofessional conduct by the AAA or similar findings of another professional regulatory body, within five years before the date of the election, where those findings were not successfully appealed and resulted in an order that the individual pay a fine or have their annual certificate suspended or registration cancelled.

Bylaws 3.7 through 3.13 are amended to be:

Election Procedures

Council elections shall be conducted by electronic vote and Council shall prescribe:
(a) the format and contents of council elections;
(b) the confidentiality and security of the election process;

Voting

3.7

(1) At least thirty (30) days before the annual general meeting, the Association shall notify each voting member of the opening of the online election portal that shall include the names of all candidates for the Council election and a mechanism for voting.

(2) No candidate or other individual shall campaign for or against any candidates for election to the Council during the period that voting is permitted.

(3) A voting member has the same number of votes as there are vacancies for membership on the Council.

(4) A voting member may not cast more than one vote for a candidate.

(5) A voting member is not required to cast all the votes that the member is entitled to cast.

Close of Voting

3.8

(1) At noon on the fifth day before the annual general meeting or such other date as is fixed by the Council, the online election portal shall close, and voting shall cease.

Scrutineers Count Ballots

3.9

(1) A Past President who remains a voting member and two (2) other scrutineers appointed by the Council shall meet for the purpose of reviewing the outcome and verifying the authenticity of the electronic voting process. At the appointed time of the vote count, the Executive Director or designate shall present the outcome of the electronic vote in the presence of the scrutineers.

(2) The 3 scrutineers shall review the voting records to ensure that the electronic ballots have been properly cast and counted.

Secrecy

3.10

(1) The three (3) scrutineers and any other person requested to be present during the counting of the ballots shall keep secret the counting of the votes and the election records until the President announces the results of the election.

Tie Vote

3.11 In the event of a tie vote any past president who remains a voting member shall cast a vote to break the tie.

Election Results Certified

3.12

(1) The three (3) scrutineers shall, on determining the results of the election prepare a list of the elected candidates and certify the results as correct.

(2) The list of elected candidates shall be placed in a sealed envelope and given to and retained by the Executive Director or designate until the opening of the annual general meeting.

(3) During the annual general meeting the Executive Director or designate shall give the envelope containing the election results to the President.

Election Announcement

3.13 The President shall announce the results of the election at the annual general meeting and shall call for a motion for destruction of the associated election records and material.

Amendments to Bylaws respecting the Governance structure of the AAA are amended to be:

Late Nominations

3.5

If a candidate becomes disqualified or dies before nominations close, and as a result the number of candidates is less than the number required to fill the vacancies on the Council, Council shall nominate one or more other registered architects or licensed interior designers to replace the former candidate or candidates.

Composition

4.1

(1) The Council shall be composed of:

1. Eleven (11) elected Registered Architects who are ordinarily resident in Alberta;
2. One (1) elected Licensed Interior Designer who is ordinarily resident in Alberta; and
3. Members of the public in accordance with section 8(1)(b) of the Act.

The Executive Director is an ex officio, non-voting member of Council.

Other Representatives

4.2

(1) The following representatives may be appointed by the Council as ex officio members:

1. the Dean, School of Architecture, Planning and Landscape, University of Calgary, but if unable to consistently fulfill the obligations of this appointment, the Dean shall forward to the Association the name of an individual to act as replacement for the term;
2. the Chair, Department of Interior Design, Mount Royal University, but if unable to consistently fulfill the obligation of this appointment, the Chair shall forward the name of an individual to act as replacement for the term;
3. The Dean, Faculty of Science and Technology, RAIC Centre for Architecture, Athabasca University, but if unable to consistently fulfill the obligation of this appointment, the Dean shall forward to the Association the name of an individual to act as replacement for the term;
4. one intern architect member in good standing;
5. one intern interior designer member in good standing; and
6. one Licensed Interior Designer.

Officers

4.4

(1) The following are the officers of the Council:

1. the President;
2. the Treasurer;
3. the Executive Director, ex officio and non-voting.
4. The Vice President is an officer of the Council until the election of officers in 2021 under section 4.6.

Election of Officers and Chair Appointments

4.6

(1) The Council shall meet as soon as reasonably possible after the annual general meeting to attend to the business of election of officers and chair appointments. Subject to any provision in these bylaws to the contrary:

1. the Council shall elect the President from existing Council members.
2. the Council shall elect a Treasurer from existing Council members.
3. the Council shall appoint Council as chairs to committees as required.

(2) The Council members not holding an office shall be known as "Councilors."
(3) Notwithstanding section 4.6, the Councilor elected as Vice President in the election of officers in 2020 under section 4.6 shall become President following the election of Councilors in 2021.

Length of Office

4.7

(1) The individual holding the office of President holds that office until the next annual general meeting regardless of the term for which the individual was elected to the Council. The Council may, at its discretion, re-elect the President for a maximum of two additional terms.
(2) The Treasurer holds office until a replacement Treasurer is elected by Council.
(3) Councillors hold office until the close of the annual general meeting two years following their election.
(4)  Notwithstanding anything in this bylaw, if a member of Council:

1. ceases to be a registered architect or licensed interior designer, that person’s membership on the Council automatically terminates; or
2. is charged with a criminal offence in Canada and the charge has not been withdrawn or disposed of by the court, the member ceases to be a member of Council.
3. pleads guilty or is found guilty of a criminal offence in Canada and has not been pardoned for the offence, the member ceases to be a member of Council.
4. is the subject of the AAA complaint review process or a similar process under legislation that regulates the profession of architecture or interior design in another jurisdiction, that has been referred to a hearing and has not been disposed of by a hearing panel, appeal panel or court, the member ceases to be a member of Council.
5. is the subject of findings of unskilled practice or unprofessional conduct by the AAA or similar findings of another professional regulatory body and those findings are not successfully appealed and resulted in an order that the member of Council pay a fine or have their annual certificate be suspended or registration cancelled, the member ceases to be a member of Council.
6. if a member of the Council elects to take a leave of absence in accordance with the Association’s leave policy, the member ceases to be a member of Council, unless the member requests in writing that the Council membership continue during the leave period and the Council accepts and authorizes the continuation on conditions acceptable to the Council.

Temporary Absences

4.8

(1) In the event of a temporary absence or the President’s inability to act, the Council shall appoint a member of the Council to serve as acting President for the remainder of that term. The acting President shall have all the powers, duties, and responsibilities of the President.

• (1.1) Notwithstanding section 4.8(1), until the election of officers under section 4.6 held in 2021, if the President is unable to act, the Council shall appoint the Vice President to serve as acting President for the remainder of the term.

Vacancies on Council

4.9

(1) If the President dies or is otherwise unable to retain office the Council shall elect from amongst themselves a person to act as President.

4.14

(1) It is the duty of the President:

1. to preside at all meetings of the Association and the Council;
2. to sign certificates of registration issued pursuant to the Act and General Regulation;
3. to perform such other functions as are required under these bylaws or by the Council.

Other Committees

5.3

(1) The Council shall:

1. determine the membership requirements and term of office of committees of the Council;
2. designate the chair and, if necessary, vice-chair of the committees; and
3. determine the functions, duties and responsibilities of the committees.

Bylaws 7.8 and 7.14 are amended to be:

Student Members

7.8

(3) A Student Member is entitled:

1. to attend annual general meetings and special general meetings, unless the meeting votes to exclude those persons who are not registered architects or licensed interior designers, but is not entitled to vote;
2. to receive the newsletter published by the Association;
3. to receive such information as the Council may direct from time to time;

Bylaw Part 16 is amended to be:
 

PART 17 COMING INTO FORCE
17.1 This bylaw comes into force on the same day that it is approved by the membership.

Bylaw Part 16 is enacted as:

16

(1) On or before January 1, 2022, all active practice arrangements (architectural firms, interior design firms, or joint architecture and engineering firms) whether corporations, partnerships or sole proprietorships, must hold professional liability insurance in the amount determined by Council at the time of annual renewal.

(2) A practice arrangement must advise the Association in writing immediately if the insurance coverage is cancelled, terminated, or expires.